Why Deposit Refunds Matter
Build Trust
Returning deposits quickly builds trust between landlords and tenants, leading to better reviews and referrals for your property.
Process tenant move-outs and identity-verified inspection reports seamlessly using TenantSync.
Avoid Disputes
Keeping digital inspection records helps avoid unnecessary disputes about deductions and damage claims.
Handle PG tenant security deposit refunds and bed re-allocations through PG Software.
Centralized Tracking
Property managers can track every refund from one place, with complete visibility into pending, processed, and completed refunds.
Maintain full financial ledger histories and audit trails for all refunds with Property Management App.
How the Refund Workflow Works
MyDeposit guides you through a structured, transparent refund process — from tenant move-out to final settlement.
Tenant Moves Out
The tenant submits a move-out request via TenantSync.in or the lease period ends. MyDeposit automatically flags the deposit for refund processing.
Property Inspection
Conduct a property inspection and record findings digitally — take photos, note damages, and create a digital inspection report.
Damage Assessment
Assess any damages against the initial move-in condition. MyDeposit helps calculate fair deductions based on documented evidence.
Final Settlement
Calculate the final refund amount after deductions. Both landlord and tenant can review the breakdown before processing.
Refund Processed
Process the refund through your preferred payment method. MyDeposit records the transaction with full details.
Digital Receipt Generated
A digital refund receipt is automatically generated and shared with the tenant — complete with all deduction details and final amount.
Why landlords trust MyDeposit for refunds.
Deposit refund questions answered.
When should a security deposit be refunded?
A security deposit should be refunded after the tenant moves out and a property inspection is completed. In most Indian states, landlords are expected to return the deposit within 30 to 60 days of move-out, after deducting any legitimate charges for damages or unpaid rent. MyDeposit helps you track these timelines automatically.
Can landlords deduct damages?
Yes, landlords can deduct the cost of repairing damages that go beyond normal wear and tear. However, deductions must be documented with evidence — photos, inspection reports, and repair invoices. MyDeposit helps you document everything digitally, making deductions transparent and defensible.
How are refunds documented?
Refunds should be documented with the original deposit amount, itemized deductions with reasons, the final refund amount, date of refund, and mode of payment. MyDeposit automatically generates a detailed refund receipt with all this information, providing both parties with a clear record.